Demand letters are written to resolve disputes without going through the process of court trials. Creating a demand letter is the first step to lead to a conclusion, with moderation towards both parties. This acts as a negotiation bridge between both parties, usually written by the person on the receiving end of the issue.

Writing a demand letter:

Understanding your opponent:

To write a demand letter, you must understand who your opponent is. A demand letter is drafted in cases of disputes between an individual and an organization, an organization and another organization, and two individuals (or a group). It can also be written in case of an insufficient service provision or a monetary claim.

Drafting your demand letter:

You must make sure to draft an outline of the events of the incident that took place. The following factors must be taken into consideration while making the decision to write a demand letter, in any case:

  • cost of the process

  • risk of losing the case

  • the time period taken to resolve the dispute

Finalizing the contents of your demand letter:

Type out your demand letter with a detailed record of the events. Copies of receipts, communication records, and other documented evidence of the discourse must be attached. The letter must be based on chronological facts, without any personal and emotional comments.

You must be sure of what your demand from the opposing party is. Mention your required amount or compensation in the demand letter, leaving room for moderation for the other side of the issue. Set a deadline for attaining the demanded amount.

Things to keep in mind while writing a demand letter:

Avoid adding any sort of threat or blasphemy towards the opposing party in the demand letter. Be polite and ask for your required amount in a civilized manner. The demand letter must be short and to the point, without any unnecessary input from your side.

Create adequate copies of the document before emailing it to the opposing party. You must use a certified mailing method. This demand letter can act as a worthy part of the documentation required, if consequences follow, in a small claims court